EVENT MANAGEMENT & BILLING SOFTWARE

Event
Management
Billing Software

Manage event enquiries, bookings, customized budgets, quotations, customer payments, vendor expenses, staff and billing from one centralized system. Plan every event according to your customer's requirements and budget with CS Web Solution.

Web App
Android App
iOS App
Desktop App
Cloud Storage
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FLEXIBLE & TRANSPARENT PRICING

Software Designed Around Your Event Business

Single User Plan

For independent event planners

Manage customer enquiries, event bookings, quotations, customized budgets, invoices and payments with a solution tailored to your event management workflow.
One-time plan price
₹12,000
Lifetime Use
What's Included
  • Event & Customer Management Organize customer details, event enquiries and bookings.
  • Customized Event Budget Prepare event estimates based on the customer's requirements and budget.
  • Quotation & Billing Create event quotations, invoices and payment records.
  • Expense Tracking Record event expenses and monitor planned versus actual costs.
Renewal Charges ₹6,000 per branch / per year
Best for independent planners Choose features according to your event workflow.
Get a Custom Quote
RECOMMENDED PLAN

Multi User Plan

For growing event management companies

Coordinate event managers, sales staff, accounts teams, vendors and event operations through one centralized system with features and pricing customized to your business needs.
Team-Based Event Management Multiple users with role-based access
One-time plan price
₹24,000
Lifetime Use
What's Included
  • Multi-User Access Assign different responsibilities to managers, staff and accounts teams.
  • Event & Booking Coordination Track event enquiries, booking status, dates and assigned teams.
  • Budget, Billing & Payments Manage quotations, customer advances, balances and invoices.
  • Vendor & Expense Management Organize vendors, supplier costs and event-wise expenses.
Renewal Charges ₹6,000 per branch / per year
Get a Custom Quote
EVENT MANAGEMENT FEATURES

Everything You Need
In One Software

01

Event Booking Management

Record event enquiries, customer requirements, booking dates, venues and booking status in one place.

02

Customer Management

Maintain customer profiles, contact information, event preferences, enquiry history and booking records.

03

Quotation & Estimates

Prepare professional quotations based on selected services, quantities, packages and customer requirements.

04

Customized Event Budget

Build a separate budget for each event based on the customer's spending limit, services and selected requirements.

05

Payment & Advance Tracking

Record booking advances, partial payments, final payments, pending balances and customer receipts.

06

Billing & Invoicing

Generate event-wise invoices and track the amount quoted, amount received and remaining balance.

07

Vendor & Supplier Management

Organize vendor details, supplier quotations, service costs and payments for each event.

08

Expenses & Profit Reports

Record event expenses and compare planned budgets with actual costs to review event profitability.

09

Role-Based Access Control

Provide separate access for Super Admin, Event Manager, Accounts, Sales Team and Event Staff according to assigned responsibilities.

How It Works

A simple workflow to manage events from the first enquiry to final billing.

01

Receive Enquiry

Record customer details
and event requirements

02

Prepare Budget

Customize costs
and prepare a quotation

03

Confirm Booking

Confirm event details
and record the advance

04

Manage Event

Coordinate staff
vendors and expenses

05

Complete Billing

Record final payment
and review event costs

ROLE-BASED ACCESS

Manage Your Team with Dedicated Logins

Super Admin

Super Admin

Manage software settings, user accounts, business-wide information, budgets and overall event operations.

Event Manager

Event Manager

Coordinate event bookings, schedules, vendors, staff assignments, customer requirements and event progress.

Accounts Team

Accounts Team

Manage quotations, invoices, customer advances, outstanding payments, vendor expenses and financial reports.

Sales and Event Staff

Sales & Event Staff

Handle assigned enquiries, follow up with customers, update event tasks and coordinate with the event manager.

User Roles & Responsibilities

Super Admin

Purpose

Oversee the event management system, user accounts, customized workflows and business-wide reporting.

Main Responsibilities

  • Manage company information and system settings.
  • Create user accounts and assign access permissions.
  • Manage event categories, service lists and pricing information.
  • Review quotations, customized budgets and event bookings.
  • Monitor customer payments, vendor costs and outstanding balances.
  • Review event-wise expenses and profitability reports.
  • Manage user access and operational settings.
  • Review overall event business performance.

Typical Workflow

  1. 1Log in to the Super Admin dashboard.
  2. 2Configure company information and event services.
  3. 3Create user accounts and assign responsibilities.
  4. 4Review event budgets and booking information.
  5. 5Monitor invoices, payments and event expenses.
  6. 6Review reports and overall business activity.

Event Manager

Purpose

Coordinate event planning, bookings, customer requirements, vendors, schedules and team activities.

Main Responsibilities

  • Review new customer enquiries and event requirements.
  • Prepare event plans and customized budgets.
  • Coordinate event dates, venues and service requirements.
  • Assign event tasks to team members.
  • Coordinate decorators, caterers, photographers and other vendors.
  • Monitor booking status and event preparation progress.
  • Track planned expenses against actual costs.
  • Coordinate with accounts for invoices and payments.

Typical Workflow

  1. 1Review the customer's event enquiry.
  2. 2Confirm event requirements and prepare a budget.
  3. 3Prepare a quotation for customer review.
  4. 4Confirm the booking and coordinate vendors.
  5. 5Assign tasks and monitor event preparation.
  6. 6Review final expenses and event completion status.

Accounts Team

Purpose

Maintain event quotations, invoices, customer payments, vendor expenses and financial records.

Main Responsibilities

  • Prepare and maintain customer quotations and invoices.
  • Record advances and partial customer payments.
  • Track pending balances and final payments.
  • Record vendor bills and event-related expenses.
  • Maintain payment receipts and transaction records.
  • Compare estimated event costs with actual expenses.
  • Prepare event-wise financial summaries.
  • Report outstanding payments to authorized management.

Typical Workflow

  1. 1Open the confirmed event record.
  2. 2Prepare the quotation or invoice.
  3. 3Record the customer advance or payment.
  4. 4Record vendor bills and event expenses.
  5. 5Update pending balances and final payments.
  6. 6Prepare the final event cost summary.

Sales & Event Staff

Purpose

Support customer enquiries, event follow-ups, assigned tasks and event-day coordination.

Main Responsibilities

  • Record customer enquiries and event requirements.
  • Follow up with customers about quotations and bookings.
  • Update customer preferences and event details.
  • Coordinate assigned tasks with the event manager.
  • Communicate event requirements to assigned vendors.
  • Update preparation progress and task completion.
  • Report changes in customer requirements.
  • Provide event status updates to the manager.

Typical Workflow

  1. 1Review assigned customer enquiries.
  2. 2Collect event requirements and preferences.
  3. 3Follow up on quotations and booking confirmation.
  4. 4Coordinate assigned event tasks and vendors.
  5. 5Update preparation progress and report changes.
  6. 6Assist with event completion and final status updates.

Manage Your Events from Anywhere

Keep event bookings, customer details, budgets, quotations, payments and vendor
expenses organized through one centralized workflow.

Web App

Browser Access

Android App

Android Support

Desktop App

Windows Support

Cloud Storage

Subject to Setup

Multi User

Team-Based Access

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